Trucking CPA & IFTA Compliance
A Treasury-authorized CPA firm for carriers, owner-operators, and logistics companies. We turn mileage, fuel, and driver records into an organized quarterly IFTA process, and defend you when the IRS, EDD, or CDTFA come calling.
G&S Accountancy is a trucking CPA firm in Rancho Cucamonga, CA serving carriers across the Inland Empire and Southern California. We handle IFTA preparation, IRP and HVUT (Form 2290), Federal Excise Tax matters, driver worker-classification (EDD), and bookkeeping for the transportation and logistics industry.
A CPA firm built for the transportation industry
Trucking is one of the most heavily taxed and tightly regulated industries in the country, and almost none of that complexity shows up in ordinary bookkeeping. Between the International Fuel Tax Agreement (IFTA), the International Registration Plan (IRP), the Heavy Vehicle Use Tax (HVUT / Form 2290), Federal Excise Tax on equipment, and California's aggressive stance on driver classification, a carrier can be compliant on income tax and still be exposed on four other fronts.
G&S Accountancy is a trucking CPA firm in Rancho Cucamonga serving carriers, owner-operators, and logistics companies across the Inland Empire, including the freight corridors of Fontana and Ontario. We connect your everyday books to the fuel-tax, excise-tax, and payroll obligations that are unique to transportation, and because we are Treasury-authorized, the same firm that organizes your quarter can represent you if the IRS, EDD, or CDTFA opens a case.
The goal is simple: turn compliance from a recurring fire drill into a process you can run the same way every quarter, so owners can stay focused on the road and the business.
The IFTA & FET Challenge
Trucking companies deal with recurring documentation pressure, fuel tax reporting, and excise tax exposure that can quickly become overwhelming without a better process.
Records live in disconnected places
Mileage logs, fuel receipts, ELD exports, and settlement statements end up scattered across the truck, the office, and three apps, so reconciling a quarter means hunting instead of reporting.
Quarterly IFTA prep is a recurring scramble
Every quarter the same fire drill: pulling miles by jurisdiction and matching them to fuel purchases at the last minute, which is exactly when errors and missed credits happen.
Fuel tax and excise tax create audit risk
Thin documentation on fuel tax credits and Federal Excise Tax positions is what auditors look for first. Gaps you never noticed become assessments you have to fight.
The office and the field are not aligned
When dispatch, drivers, and accounting do not share one process, the numbers that feed IFTA, IRP, and payroll drift apart and nobody catches it until filing time.
What a trucking CPA handles for you
Trucking compliance is not one isolated task. It is a set of recurring obligations that all depend on the same organized mileage, fuel, and driver records.
IFTA Reporting
We organize mileage and fuel purchases by jurisdiction and prepare accurate quarterly International Fuel Tax Agreement returns, so you are not reconstructing a quarter of trips the week before the deadline.
IRP & Apportioned Registration
We keep the mileage records that support your International Registration Plan apportioned plates aligned with what you report for IFTA, so the two never contradict each other under review.
HVUT / Form 2290
We track and support your Heavy Vehicle Use Tax filings so your Schedule 1 is current for registration and renewals.
Federal Excise Tax (FET)
From the 12% FET on new trucks and trailers to tire and fuel excise questions, we help document positions and, as a Treasury-authorized firm, represent you if the IRS opens an excise-tax audit.
Fuel Tax Credits & Fuel Records
We help capture the fuel-tax credits you are entitled to and keep the underlying records clean enough to survive a look-back.
Driver Classification & EDD
Owner-operators, lease drivers, and 1099 arrangements draw EDD scrutiny in California. We review classification and defend you if the EDD challenges it.
How G&S Helps
We help create more organized quarterly routines so records, review, and filing work are easier to manage, and so nothing surfaces as a surprise at audit time.
Organized quarterly IFTA preparation
Miles and fuel are captured by jurisdiction as you go, so quarter-end becomes a review step, not a reconstruction project.
Better document retention for audits
Fuel-tax and Federal Excise Tax support is kept in a form that stands up to a look-back, so an IRS or CDTFA question is answered, not feared.
Visibility into recurring compliance
You can see what is due, what is done, and what is missing, instead of discovering a gap the week a deadline lands.
Fewer missing items at filing time
A consistent checklist catches the receipts, mileage, and driver records that normally go missing before they hold up a filing.
The office and the field on one process
Dispatch, drivers, and accounting work from the same workflow, so the numbers that feed IFTA, IRP, and payroll finally agree.
One firm for books, tax, and defense
The same Treasury-authorized team that keeps your records can represent you before the IRS, EDD, or CDTFA if a dispute arises.
A Better Quarterly Rhythm
Our goal is to turn recurring compliance into a process that can be repeated reliably instead of rebuilt from scratch every quarter.
Collect mileage and fuel records consistently
We set a repeatable way to capture miles by state and fuel by purchase, so the raw data is right before anyone touches a return.
Review for missing support early
We flag gaps weeks before the deadline, when there is still time to find the receipt or correct the log, not after.
Prepare quarterly filings with a clear checklist
IFTA and related filings follow the same documented steps every quarter, so nothing depends on one person remembering.
Keep records organized for follow-up questions
If a jurisdiction or auditor asks, the support is already assembled and easy to hand over, rather than rebuilt under pressure.
Reduce the year-round compliance stress
A steady quarterly rhythm replaces the recurring crunch, freeing owners to focus on freight and growth instead of paperwork.
Proven representation for carriers
Real outcomes for transportation and logistics clients. Details are generalized to protect client confidentiality.
More ways we support trucking businesses
Trucking rarely stops at fuel tax. The same team handles the rest of your tax and accounting.
Tax Resolution
Behind on payroll or fuel tax, or facing a levy? We resolve IRS and California tax debt with installment agreements, penalty abatement, and Offers in Compromise.
Explore tax resolution →EDD Audit Defense
Driver classification is the top audit trigger for carriers. We defend EDD payroll and worker-classification audits end to end.
Explore audit defense →Bookkeeping
Keep the mileage, fuel, and settlement data that feeds IFTA organized all year with CPA-supervised monthly bookkeeping.
Explore bookkeeping →Frequently Asked Questions
Questions we hear from trucking operators trying to get ahead of recurring compliance work.
Do I need a trucking CPA, or is a regular bookkeeper enough?
A bookkeeper can record transactions, but trucking carries tax exposure most general bookkeepers do not handle: IFTA fuel tax across states, IRP mileage, HVUT (Form 2290), Federal Excise Tax on equipment, and driver worker-classification risk with the EDD. A trucking CPA connects the day-to-day books to those obligations and can represent you if an agency has questions.
Do you only help with IFTA?
No. IFTA is a major focus, but we also support IRP mileage records, HVUT/Form 2290, Federal Excise Tax matters, fuel-tax credits, driver classification and EDD defense, and full bookkeeping for carriers and logistics operators.
Can you help if our records are already disorganized?
Yes. Many clients come to us after records have become inconsistent or hard to piece together. We help restore structure and repeatability, and we can catch up prior periods before putting you on an organized quarterly rhythm.
Is this useful for owner-operators and smaller fleets?
Yes. The need for a repeatable workflow often appears early, especially when one person is juggling operations, drivers, and compliance at once. We work with owner-operators and small fleets, not just large carriers.
We got audited on Federal Excise Tax. Can you represent us?
Yes. G&S is a U.S. Treasury-authorized firm led by a CPA and Enrolled Agent. We have defended multi-month IRS Federal Excise Tax audits for transportation companies, managing every stage from the initial notice through settlement while the fleet kept running.
The EDD says our drivers are misclassified. What now?
Worker classification is one of the most common and costly issues for California carriers. We review how your drivers and owner-operators are engaged, build the documentation that supports your position, and represent you before the EDD from assessment through appeal.
Ready to Simplify Your Finances?
Schedule a free consultation and find out how G&S can help your business grow.